Interview : Tohoku University Festival Committee 2017

In November last year, Tohoku University Festival Committee spoke to ‘The Sentinel‘ in an exclusive interview about what it is like to organise a student event at such a scale. With internationalisation of the festival being a key feature in 2017, the organisers have tales to tell. The organising committee is primarily represented by the 2017 Festival Director, Ryuhei Notsuke. Other interviewee profiles are mentioned at the end of the interview.

  1. What do you think needs to be changed or kept for the festival next year?

I think we have to interact more with students and work as a team.

  1. Where do you want Tohoku University Festival to be in the next 50 years or near future?

Well, though we cannot exactly but we hope it attracts a lot more people and that students can express what they have learnt.

  1. Have you attended any other university festival? Is there anything that makes the Tohoku University Festival unique?

I have attended the festivals at University of Tokyo and Tohoku Gakuin but I think that what makes the Tohoku University Festival different is our focus on what we have learnt and not just entertainment. Invited lectures are a reflection of the same.

  1. Is it the first time you decided to make festival more international? Why? What were the initiatives taken under this process?

Yes, it is the first time. Our idea was to create a school festival where foreign students can truly enjoy. To facilitate the same, we had an English website, signboards in English and also the map in English.

  1. Tohoku University International Festival (TUIF) is chiefly organised by TUFSA. Have you ever considered to have just one festival which includes both international and Japanese students?

For organising the current festival itself, we have to take permission for hosting and cooperate with the authorities. Maybe in the future, we can think about having one festival.

 

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2017 Festival in numbers

 

  1. How many months do you take to prepare for the festival? What is the process of organising?

For organising the festival in November 2017, we began planning in December 2016. Organising the festival itself is a club activity and anyone who is interested can join. Anyone who wants to make a change and has a strong feeling for the school can join the club. The selection of the executive committee is random and this year we chose the members through lottery as the number of interested applicants were many.

The leader of the festival is chosen through voting by former members. The leader is always a sophomore and this activity is meant for freshmen and sophomores only.

 

  1. How did you decide this year’s theme (もどれどうしん、おどれわこうど), mascot (Peton) and theme song (Mellow Grace)?

The theme was decided by sophomores in around May or June but the discussions regarding the same began right from December. For the song and the mascot, we asked the student community to contribute something and then vote upon the same. Therefore, both the song and the mascot, are original creations.

  1. What is your fondest memory of the festival?

Ryuhei : Well, the entire process of organising was fun but most importantly, smiles of the people would remain as my fondest memory.

Ryota : Being responsible for the internet promotions and pamphlets, I saw many people looking up for what we sent out and that made me happy. Personally, I felt a sense of accomplishment when my best friend said that he had great fun.

Yuto : Not many people knew what I did in the team but a lot of them told me that I was shinig in the spotlight. That made me really happy.

Naohiro : This year, the number of people who watched the stand-up comedy live were more than 1,000! This was much more than the last year. This remains as my fondest memory.

  1. Any message/comments for our readers?

Ryuhei : I really hope that everyone, both Japanese and international students, enjoy the school festival next year too!

Naohiro : I would like more international students to attend the festival. This year, it was only the website that we worked on. Next year, I hope we can publish something too so that more international students. The university is investing its time and effort for bringing in more international students and I think that the festival should be reflective of the same too.

Interviewee profiles :

Ryuhei Notsuke (Festival Leader, 2017) : 3rd year student of psychology (Department of Literature) from Gunma. He loves swimming and is good at apologising as he always did so on behalf of the executive committee to the school authorities.

Yuto Sano (Translator during the interview and organising committee member) : 2nd year student of Mechanical and Aerospace engineering from Tokyo. He loves solo traveling and tends to be alone a lot.

Ryota Saeki : 3rd year student of Economics from Miyagi. He loves statistical analysis and he analysed all the festival data this time.

Naohiro Kobayashi (Organising committee member and the person who came up with the idea of internationalisation of the university festival) : 3rd year student of Mechanical and Aerospace engineering from Miyagi. He loves taking photos and was the photographer for the festival committee.

This interview was ideated by Tanach Rojrungsasithorn. A 3rd year student of IMAC-U at Tohoku University, he is a member of the editorial borad at ‘The Sentinel’. 

The 70th Tohoku University Festival would be held in November 2018 under the leadership of Shu Takeda. You can join the festival through this link

 

Tohoku University Festival: Annual updated series of Tohoku University

Generally, the same drama will lose its viewership if new episodes are not released. Harry Potter, one of the most popular novels of all time, would not be able to attract such a huge number of followers until now if it saw its end after the initial 7 books. Also, Starbucks, the most popular coffeehouse chain, would not be able to increase and retain their customers if no new flavors or new products are promoted periodically. In the same manner, because of annual updated contents, staff as well as activities, Tohoku University Festival is still alive until its 69th anniversary in 2017. In other words, Tohoku University Festival is comparable to an annual updated series of Tohoku University.

 

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Scenes from the festival day

 

Tohoku University Festival always comes up with new contents. The contents here are referred to as students’ work and performances from clubs and circles, special events as well as public relations. During the whole year, students seriously practice, obtain new wisdom, and finally create things they are interested in. Accordingly, every year, this festival gathers and exhibits all the new things. Since clubs and circles basically stay alive and are reformed from year to year, such outcomes will always get better and better continuing from what was done in the previous year. One conspicuous workpiece belongs to the Railway Research Circle. They are building the model of a railway system centered-around the Sendai based-one. It is interesting to see the progress of the model in one year. The project is extremely challenging and requires a lot of effort to be put in. It is because of such efforts that there is no doubt why Tohoku University Festival can attract such a large number of guests, approximately 33,000 people in 2017.

 

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More than 33,000 people visited the festival in 2017

 

A film production has a lot of things that goes behind the scenes. For example, photography, camera operation, film edition and sound engineering. In the same way, apart from the festival’s outlook, there are the stories of organizers, event preparation, public relations and students participating in the festival. “For organising the festival in November 2017, we began planning in December 2016”, said the organizing committee. The preparation starts just 1-2 months after the previous festival, including leader election, followed by theme and mascot consideration held around May or June. The 69th Tohoku University Festival is the first time that the public relations have become more internationalized; “Our idea was to create a school festival where foreign student can truly enjoy. To facilitate the same, we had an English website, signboards in English and also the map in English.”, the committee said.

It was not only the organizers but also participating students who put in efforts for the festival. Honoka, now a 2nd year student from piano circle, practiced piano everyday just for the festival performance for 2 months. Without a doubt, because of their efforts, the smile of the visitors were the most valued rewards for them. Also, the bonds of friendship formed during the entire year in the club (and amongst the group of organizers) are also precious things which, is irreplaceable.

 

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Main stage during the festival

 

Unlike J.K. Rowling who definitely knows here next piece of work, the festival committee doesn’t. In case of Tohoku University Festival, composers, who compose this unforgettable annual symphony, are everyone who are related to the festival. So, there are no hints about the future. However, everyone is looking forward for the 70th edition, the future of this unique Japanese culture. “Thinking about the next 20 or 50 years, I think there will be more attendants especially from foreign countries. Tohoku University Festival is the event where Japanese students and foreign students have some activities together.”, said Honoka. New clubs are also anticipated next year. Since society and people interest change from time to time, it is highly possible that new clubs will take birth as a response to the coming trend. Perhaps, E-sport will be one of the sports club in the near future. Food club will not be just a group of people who love cooking but also who are interested in the research field of Molecular Gastronomy. The scale of the club would expand to the social level, where the university club cooperates and are partly supported by outside companies.

Lastly, if we compare Tohoku University Festival to a novel, it is the novel whose new volumes are released every year, written by Tohoku University students. The story behind the novel writing process is full of efforts put in by organizers and friendship between club members. The future of Tohoku University Festival will probably be the next updated chapter of this unforgettable novel series.

As reported by Tanach Rojrungsasithorn (Tae). Tae was born and brought up in Thailand and loves to play video games. If you ever meet him, he might bake a crème brûlée for you. He is currently a third year student under the IMAC-U program of Tohoku University.